In accordance with the Environment Institute of Australia and New Zealand Inc Rules of Association and By-law 6, and the Associations Incorporation Reform Act 2012 (Vic) (‘the Act’), notice is given of the 2015 Annual General Meeting (AGM) of the Institute.

Agenda

Important information

Proxies

• Eligible members can appoint another voting member as their proxy to vote on any resolutions and speak on their behalf at the AGM
• Proxies cannot be used in any election for the EIANZ Secretary Board position at the AGM
• The appointment of a proxy must be in writing using the attached AGM proxy form
• The form appointing a proxy must be given to the Chair of the meeting before or at the commencement of the meeting.
• A form sent by post or electronically is of no effect unless it is received by the Association no later than twenty-four (24) hours before the commencement of the meeting.

Nominations for Secretary

• Nominations for the EIANZ Secretary Board position must be in writing, using the attached nomination form
• Eligible members wishing to nominate must submit their nomination to the Returning Officer either by email or in person at or prior to the commencement of the AGM

​Voting for Secretary

• Only members present in person at the AGM and eligible to vote shall vote on such nominations – proxies cannot be exercised in the vote.
• The Returning Officer will ensure any voting takes place by secret ballot and declare the result at the AGM

Returning Officer

• Nicole Brown, Central Officer Manager, EIANZ
  nicole@eianz.org
  +61 3 8803 6153

Online registration is not required for the AGM.